Training and Support > Training Course Catalog > IMA Desktop Highlights

IMA Desktop Highlights Training Outline

I. The Homepage

• Variable views into the system for each department
• Automated daily action list by individual user
• Launch actions directly from hot buttons on the action list
• Common ?Tree View? of all available functions on all Homepages

• Integrated e-mail
• Gateway to the Internet and/or MS Exchange
• Universal address book including clients, staff, providers, collaterals
• Transporting and approving agency forms/requests/authorizations
• PC file management and backup
• Electronic document file indexed and cross-referenced by staff person. It may include images of scanned documents, e-mails, faxes, Word documents and/or spreadsheets.

A. The Database

• Basic registration and billing data
• OMH-required demographics
• OASAS-required demographics
• Day treatment and residential data
• GPRA and other periodic outcome data arrays
• Custom, user-defined data fields

B. Clinical Documentation

• Intake and discharge documents
• Assessments and treatment plans
• Progress notes

C. Image Records Linked to This Client

• Scanned-in documents
• E-mail received relating to this client
• Faxes received relating to this client

D. Services Rendered

• Data link to every service rendered
• Link to corresponding progress notes
• Link to billing information for billable services

A. Administering the Desktop: Menus and Permissions

B. Legacy Applications: Using the System the Old Way

C. HIPAA Update

• MIS vs. Administrative concerns
• Main concerns related to MIS
• IMA’s plans on meeting the requirements and deadlines Expanded divisional security features to limit access to client records
• Access log that documents every access to a client record
  Electronic billing interface utilizing the new ANSI standard.