Archive > Version Release Notes > Release v14 Service Pack 2

Release v14 Service Pack 2 (v14.2)

Divisional Security Enhancements
The IMA Divisional security system was enhanced to assist with HIPAA Privacy compliance. Included in these enhancements were some suggestions collected during the IMA HIPAA Privacy Seminars. The changes are as follows:

1. Both clients and operators can be assigned to up to 10 different divisions simultaneously. The previous limit was 3.
2. IMA Desktop Registration will now automatically check and set the client division to include the division of the program that the client is being enrolled in.
3. Staff caseload and scheduling will be controlled to ensure that the assigned staff has access to the client’s record, based on Division.
4. The specification of "full" or "partial" "cross-divisional" access was moved from the client to the operator definition. This allows the agency to selectively allow some staff to have cross-divisional access and not others.
5. New optional feature to have Desktop Registration ignore the client division, so that registrars will always be able to find and add program enrollments to existing clients within other divisions.

• More databases: 5 more databases in addition to Billing, Staff activity and Progress notes where added to archiving. The new files are: Anonymous services, Cash receipts, Calendar, Medicaid voids, and EMEVS authorizations.
• Access to the archives was simplified, so that only a fiscal year needs to be selected. Once that is done, all associated archive files will automatically be selected.
• The "client renumber" function (currently available only to specific installations) will now also renumber records in the archive files.
• The actual archiving function was upgraded to provide more reports and processing options. Archiving can now be done during normal system operation time, a pre-processing run was added to provide information on the number of records eligible for archiving, and specific date ranges can be selected for archiving within a fiscal year.

Notification and Timeouts
The notification sub-system for email and front desk check-in and the screen timeout features has been completely rewritten. A new signaling mechanism is being used that is more stable and reliable.

Note: Idle timeouts are not yet available for Desktop/Windows programs.

Database changes
Some database changes have been made in response to numerous customer requests and requirements. They are as follows:

Client

1. Added mailing address fields.
2. Added indication for Medicare Part A or Part B coverage as well as a place to indicate the type of Medicare secondary coverage. These will be used at a later date. For now they can be left blank by the data entry people.

1. Added address and phone number fields.
2. Supervising field: When assigning a Supervising Physician (Psychiatrist in many cases) to a program enrollment, the list of possible staff will become all Staff that are marked as "Supervising".
3. Prescribing field: This is not yet implemented but will be used to obsolete the separate list of doctors maintained on the system for prescribing medications. These will also be able to be incorporated in a single staff list.

1. CPT code: CPT code was added as an independent field not tied in to a specific payer. This is validated by table CPT.
2. 2. Revenue code: Revenue code was added as a separate field. This will eventually be used for UB92 billing instead of the fourth rate code line. This is validated by table RVCODE.

Insurance plan definition
Provider ID field expanded to 13 Characters

Managed Care Authorizations
Authorization field expanded to 25 Characters

Other enhancements
OASAS Reporting

1. In termination, the last date of service is reported from a separate data field instead of the program termination date.
2. Add option to create PAS reports for a specific Unit

Group Capacity
New optional features to:

1. Identify and produce warning when the specified Group Capacity is being exceeded at Group Room Swiping, Front Desk Check-In and Group Progress Notes.
2. Produce M Error in Billing for all services within a specific group when Group Capacity exceeded.

Windows Menus
New library of default Role Based Windows Menus to include the following roles:
Billing (BILLING), Executive (EXEC), Program Manager (PGMANAGER), Provider/Clinician/Case Manager (PROVIDER), QA/Research (QA), Registrar/Intake/Data Entry (REGISTRAR), System Administrator (SYSADMIN), Facilities Manager (FACILITY).

Windows/Desktop Screens w/Large Fonts
Modified Windows/Desktop screens to adjust for large fonts in Staff Calendar, Front Desk and Progress Notes.